Taskey
Taskey is an all-in-one productivity platform that unifies emails, tasks, calendars, and chat messages in a single workspace, powered by AI to streamline workflow management.
https://taskey.work/?ref=producthunt
Product Information
Updated:Sep 2, 2025
What is Taskey
Taskey is a comprehensive work management solution designed for makers, founders, and professionals who want to simplify their digital workflow. It serves as a unified workspace that eliminates the need to switch between multiple applications by integrating essential communication and organization tools into one interface. The platform emphasizes data privacy with local-first processing and full encryption, ensuring user information remains secure while providing seamless cross-platform functionality across Mac, Windows, iOS, and Android devices.
Key Features of Taskey
Taskey is a comprehensive productivity platform that unifies email, chat, calendar, and task management into a single interface. It features AI-powered workflow optimization, cross-platform availability (Mac, Windows, iOS, Android), and local-first encryption for data security. The platform helps users save time by eliminating the need to switch between multiple apps while offering smart task creation, event management, and communication tools.
Unified Communication Hub: Integrates Gmail, Slack, and calendar services into one consolidated inbox, allowing users to manage all communications from a single interface
AI-Powered Workflow: Uses artificial intelligence to help users plan tasks, compose replies, and optimize their work schedule for maximum efficiency
Secure Local Processing: Processes all data locally on the user's device with full encryption, ensuring privacy and security of sensitive information
Task Management System: Enables easy creation, prioritization, and scheduling of tasks with support for recurring tasks and automated reminders
Use Cases of Taskey
Therapy and Coaching Practice: Helps practitioners manage client communications, schedule sessions, and share homework exercises through a digital library system
Small Business Management: Enables founders and business owners to handle all communications, scheduling, and task management from a single platform
Personal Productivity: Assists individuals in organizing their daily workflow by consolidating all communications and tasks into one streamlined interface
Pros
Saves approximately 2.5 hours per week by eliminating app switching
Cross-platform availability with full feature set on mobile
Strong focus on data privacy with local processing and encryption
Cons
Limited integration options currently available
Requires initial setup and learning curve to maximize benefits
How to Use Taskey
Download and Install: Download Taskey from your device's app store (available on Mac, Windows, iOS, and Android). Create an account to get started with up to 2 clients for free.
Set Up Integrations: Connect your email, calendar, chat apps (like Slack), and other services to consolidate everything in one place. Your data remains encrypted and processed locally on your device.
Create Tasks: Create tasks by either manually entering them or converting emails/messages into tasks by dragging them to your calendar. Use device features like camera and voice-to-text for quick content generation.
Organize Your Library: Build a digital library to store and organize tasks, exercises, and routines. Pre-build content that can be easily reused and modified for different clients or groups.
Assign Tasks: Share tasks with individual clients or groups (up to 100 clients depending on plan). Add instructions, images, videos, audio, and PDFs to make tasks comprehensive.
Set Task Parameters: Add end-dates or due-dates to tasks. When dates pass, tasks move to the Inactive tab where clients can access them for 6 months.
Monitor Progress: Track client progress and engagement with assigned tasks. Receive notifications about task completion and adjust content as needed.
Manage Communications: Respond to emails and messages directly within Taskey after completing tasks. Use the mobile app to maintain full functionality on the go.
Use AI Features: Let Taskey AI surface critical issues and prioritize work. Skip inbox triage and use smart features to manage workflow more efficiently.
Customize Settings: Adjust notification preferences to focus on what matters most. Configure privacy settings and permissions, especially when working with minors or groups.
Taskey FAQs
Taskey is a productivity platform that combines mail, chat, calendar, and tasks into one screen. It's designed for practitioners, makers, founders, and professionals who want to streamline their workflow with fewer tools.
Taskey Video
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