Todoist
Todoist is a top-ranked productivity and task management app that helps millions of people and teams organize their work and life through intuitive to-do lists, project management, and scheduling features.
https://todoist.com/?ref=producthunt
Product Information
Updated:Nov 21, 2025
What is Todoist
Todoist is a versatile task management application that has been serving users for over 18 years, with over 30 million downloads across 160+ countries. Created by Doist, it's designed to be a comprehensive productivity tool that helps users capture, organize and complete tasks efficiently. The app offers both free and premium plans, and is available across 10 platforms including web, mobile (iOS/Android), and desktop applications, making it accessible from anywhere.
Key Features of Todoist
Todoist is a comprehensive task management platform that combines simplicity with powerful features. It offers natural language input for quick task creation, flexible organization through projects and labels, cross-platform synchronization, and smart scheduling capabilities. The app includes features like recurring tasks, priority levels, team collaboration tools, and productivity tracking through its Karma system, making it suitable for both personal and professional use.
Natural Language Input: Easily capture tasks using conversational language, with automatic date and priority detection for quick task entry
Smart Organization: Organize tasks using projects, labels, filters, and priority levels with customizable views including list, board, and calendar formats
Cross-Platform Sync: Seamless synchronization across all devices (iOS, Android, web, desktop) with offline access capabilities
Team Collaboration: Share projects, assign tasks, and communicate with team members through comments and file attachments
Use Cases of Todoist
Personal Task Management: Managing daily to-dos, shopping lists, and personal goals with recurring reminders and priority settings
Project Management: Organizing team projects, tracking milestones, and coordinating tasks across departments using shared workspaces
Academic Planning: Students and educators can manage assignments, deadlines, and course materials using templates and reminder features
Content Creation: Managing editorial calendars, tracking content pipelines, and coordinating between writers and editors using board views
Pros
Clean, intuitive interface with consistent design across platforms
Powerful natural language processing for quick task entry
Extensive integration capabilities with other productivity tools
Cons
Essential features locked behind paid subscription
Limited project management capabilities for complex projects
Learning curve for advanced features and workflows
How to Use Todoist
Step 1: Sign up and Install: Create a free Todoist account and download the app on your preferred devices. Todoist is available across multiple platforms including web, mobile, and desktop.
Step 2: Add Tasks: Start adding tasks using the Quick Add feature. You can type task names and Todoist will automatically detect dates if you include them. Use natural language like 'tomorrow at 8am' or 'every Monday'.
Step 3: Organize with Projects: Create projects to group related tasks by clicking the + icon next to 'My Projects' in the sidebar. Add project name, pick a color, and choose list/board/calendar view (Pro features).
Step 4: Set Due Dates: Add due dates by clicking the calendar icon when creating/editing tasks. You can manually pick dates or use shortcuts like Today, Tomorrow, Next week. Todoist will automatically organize tasks into Today, Upcoming views.
Step 5: Break Down Tasks: Break large tasks into smaller sub-tasks by selecting a task and choosing 'Add sub-task'. This makes complex projects more manageable.
Step 6: Use Labels and Filters: Add labels to tasks to organize them by context. Create custom filters to see specific combinations of projects, labels, and due dates.
Step 7: Set Reminders: Set time-based or location-based reminders (Pro feature) to get notifications about important tasks. You can set recurring reminders for repeating tasks.
Step 8: Collaborate (Optional): Share projects with team members to collaborate on tasks. Team members can assign tasks, add comments, and track progress together.
Step 9: Review and Maintain: Regularly review your tasks in Today and Upcoming views. Complete tasks as you finish them and reschedule as needed to keep your task list current.
Todoist FAQs
Todoist is the world's #1 to-do list app used by over 50 million professionals to organize work and life. It helps users capture and organize tasks, create projects, and manage their time effectively.
Todoist Video
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